To import hourly payments each pay period, go to Payroll > More > Import Pay Records from CSV File > Import Hourly Payments:
1) Browse to the location of your CSV File
2) Select the required file and click 'Open'
3) Your employee data will be displayed on screen. For each column, choose the payment data it represents. Ignore any columns and uncheck any rows you do not wish to be imported.
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To assist with column selection, simply select 'Match Header Row'. BrightPay will try and match as many columns as it can for you
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Also indicate whether you would like to replace the equivalent pay items that are already present on the employees' payslips with the new amounts being imported in by selecting/de-selecting 'Replace Existing'
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Should you wish to remember your column selection for future imports, instruct BrightPay to 'Remember Columns'. BrightPay will subsequently remember the column selection used in the previous import when next importing a CSV file.
- Should you wish to reset your column selection at any time, select 'Reset All Columns'.
4) Click Import to complete the import of your payment information.
Fields which can be imported into BrightPay using the 'Hourly Payments' CSV File option are:
For matching to employee record:
Employee first name
Employee surname
Employee NINO
Employee works number
Payment using employer hourly rate:
Number of hours at an hourly rate set up within the Employer utility
Payment 1:
Rate per hour (if different from standard rate)
Description
Number of normal hours
Number of time and a half hours
Number of time and a third hours
Number of time and a quarter hours
Number of double time hours
Number of triple time hours
Number of quadruple time hours
Department
Is tax deductible
Is NIC deductible
Is employee pension deductible
Is employer pension deductible
Accrues annual leave
Contributes to gross for minimum wage
Payment 2:
Rate per hour (if different from standard rate)
Description
Number of normal hours
Number of time and a half hours
Number of time and a third hours
Number of time and a quarter hours
Number of double time hours
Number of triple time hours
Number of quadruple time hours
Department
Is tax deductible
Is NIC deductible
Is employee pension deductible
Is employer pension deductible
Accrues annual leave
Contributes to gross for minimum wage
Payment 3:
Rate per hour (if different from standard rate)
Description
Number of normal hours
Number of time and a half hours
Number of time and a third hours
Number of time and a quarter hours
Number of double time hours
Number of triple time hours
Number of quadruple time hours
Department
Is tax deductible
Is NIC deductible
Is employee pension deductible
Is employer pension deductible
Accrues annual leave
Contributes to gross for minimum wage
Payment 4:
Rate per hour (if different from standard rate)
Description
Number of normal hours
Number of time and a half hours
Number of time and a third hours
Number of time and a quarter hours
Number of double time hours
Number of triple time hours
Number of quadruple time hours
Department
Is tax deductible
Is NIC deductible
Is employee pension deductible
Is employer pension deductible
Accrues annual leave
Contributes to gross for minimum wage
Payment 5:
Rate per hour (if different from standard rate)
Description
Number of normal hours
Number of time and a half hours
Number of time and a third hours
Number of time and a quarter hours
Number of double time hours
Number of triple time hours
Number of quadruple time hours
Department
Is tax deductible
Is NIC deductible
Is employee pension deductible
Is employer pension deductible
Accrues annual leave
Contributes to gross for minimum wage
A CSV file template for the above can be accessed here .